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Reducing eCommerce Returns: Tips & Strategies for eCommerce Support Teams

February 1, 2023 8 min read
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Returning purchased items is a common issue in the eCommerce industry, leading to dissatisfaction among customers and affecting the bottom line of businesses. However, by implementing effective strategies, it is possible to reduce eCommerce returns and enhance the shopping experience for customers.


  • Reducing eCommerce returns is crucial for businesses to improve customer satisfaction, increase profits and build a strong brand reputation.
  • Common reasons for returns include product descriptions not matching the actual product, incorrect sizing, damaged/defective products, poor product quality, and product descriptions not providing enough information.
  • To reduce returns, businesses should implement effective strategies such as providing accurate product descriptions, conducting regular quality checks, including customer reviews and providing timely and effective customer support.

Understanding the Causes of eCommerce Returns

To effectively reduce online returns, it is crucial to understand the reasons why customers are returning products.

Product descriptions not matching the actual product

One of the major causes of returns is product descriptions not matching the actual product. When customers purchase products online, they rely on product descriptions, images, and specifications to make informed purchasing decisions. If product descriptions do not accurately represent the product, this can lead to incorrect expectations and disappointment. This can potentially result in customers returning the product and seeking a refund, leading to increased returns and decreased profits. Additionally, when customers experience this issue, they may also be less likely to purchase from the same seller again in the future.

Incorrect sizing or fit

When customers receive clothing or footwear that doesn't fit them properly, they are more likely to return the product. This not only results in a loss of revenue for your business but also incurs additional costs such as shipping and restocking fees.

In addition, having to return and reorder a product can also cause frustration and disappointment for the customer, potentially damaging their overall experience with the brand. To avoid this, it is important for eCommerce sellers to provide accurate and detailed sizing information, such as measurements and fit guides, to help customers make informed purchases.

Offering multiple sizes and offering free return options can also encourage customers to take a chance on a new brand or product. By addressing sizing issues, you and your support team can improve customer satisfaction and reduce the number of returns, ultimately resulting in increased profits and a stronger brand reputation.

Damaged or defective products

Damaged or defective products can lead to higher eCommerce returns for several reasons. Firstly, customers expect the products they receive to be in good condition and to match the description provided by you as the seller. If a product arrives damaged or is found to be defective, the customer is likely to return it for a refund or replacement. This not only results in a higher return rate but also decreases customer satisfaction and trust in the brand, leading to negative reviews and potential loss of future business.

In addition, processing and shipping damaged or defective products can be costly for an eCommerce business. You may have to cover the cost of return shipping, handling fees, and the cost of replacing the product. This can significantly impact the bottom line of the business, especially if the damage or defect is widespread and affects a large number of customers.

To mitigate the impact of damaged or defective products, eCommerce businesses should have quality control measures in place to ensure the products they sell are in good condition before they are shipped to customers.

Unsatisfactory product quality

Customers have high expectations when it comes to the quality of products they purchase online. If a product fails to meet these expectations, they are likely to return it, which can result in a higher return rate and decreased customer satisfaction.

Poor product quality can also lead to negative reviews, which can harm a business's reputation and discourage potential customers from making a purchase. In addition, the cost of processing and shipping returns, as well as the cost of replacing the product, can be significant, especially for smaller eCommerce businesses.

To minimize the impact of unsatisfactory product quality, you must ensure that the products you sell are of high quality and meet customer expectations. This can be achieved through rigorous quality control measures and product testing, as well as by sourcing products from reliable suppliers. Additionally, offering a clear and fair return policy can help manage customer expectations and minimize the number of returns due to poor product quality.

Enhancing the Product Description

Product descriptions play a crucial role in the shopping experience. They provide customers with the information they need to make informed purchasing decisions, such as product features, specifications, and benefits. Having a clear and detailed product description can help to reduce confusion, prevent incorrect purchases, and minimize the likelihood of returns.

Providing detailed product specifications

Detailed product specifications can greatly reduce the number of returns by providing customers with accurate and comprehensive information about a product before they make a purchase. This information can include size, color, material, weight, dimensions, and any other relevant details. When customers have a clear understanding of the product, they are less likely to order something that does not meet their expectations. This leads to fewer returns and more satisfied customers.

In addition, providing detailed specifications can also help with sizing, as customers can use the information to determine the best fit for them. This can reduce the likelihood of customers ordering the wrong size, which is one of the most common reasons for returns in eCommerce. By reducing the number of returns, you can save time, money, and resources, and provide a better overall customer experience.

Adding high-quality images

High-quality images allow customers to see the product in detail and understand what they are purchasing before making a decision. When customers have a clear and accurate visual representation of the product, they are less likely to be disappointed with what they receive. This can greatly reduce the likelihood of returns due to mismatched expectations.

In addition, multiple images from different angles and zoomed-in shots can help customers see the product's features and details, such as texture, pattern, or color, in greater detail. This provides a more comprehensive understanding of the product and reduces the chance of misunderstandings.

High-quality images also add to the overall professionalism and credibility of an eCommerce store, which can increase customers' confidence in making a purchase.

Including customer reviews

Customer reviews provide real-life insights and experiences from people who have already purchased the product, offering valuable information that can help potential buyers make informed decisions. This information can include details about the product's quality, fit, and usability, as well as any issues or concerns that previous customers have encountered.

By reading customer reviews, potential buyers can get a better understanding of what to expect from the product, reducing the likelihood of purchasing something that does not meet their expectations.

Customer reviews also have the potential to highlight any common concerns or issues with a product, allowing your business to address these and make improvements, further reducing the risk of returns.

Offering size charts or fitting guides

Many customers struggle with finding the right size when shopping online, leading to returns due to improper fit. Size charts or fitting guides provide customers with information on how to measure themselves and compare those measurements to the product's size specifications.

This information allows customers to make informed decisions about the best size for them, reducing the likelihood of purchasing the wrong size and having to return the item. Providing size charts or fitting guides also demonstrates a commitment to customer satisfaction and can build trust with potential buyers.

Streamlining the Return Process

Streamlining the returns process is crucial for eCommerce sellers to reduce friction and improve the customer experience. By making the process quick and painless for customers, you and your support team can demonstrate your commitment to customer satisfaction and encourage repeat business.

Making the return process simple and easy

A straightforward returns process can minimize confusion and prevent customers from seeking returns through other means. By offering a hassle-free return process, you can build trust with your customers and encourage repeat business. A survey carried out showed that 92% of the consumers surveyed said that they will buy again if the product return process is easy.

Additionally, developing a smooth and efficient return process can help to reduce the administrative burden on you and your support team, increase operational efficiency, and ultimately drive long-term growth and success.

Providing Clear Returns Policies

A streamlined and user-friendly returns policy can help to increase customer satisfaction and reduce the number of returns. This can be achieved by offering a clear returns policy, providing easy-to-follow instructions, and having a responsive customer service team available to assist with any questions or issues.

Related: How to write an eCommerce returns policy

Allowing for multiple return options

Offering free and convenient return shipping options, such as prepaid labels, can encourage customers to take advantage of the return policy. Furthermore, including a prepaid returns label in the original shipment can simplify the process for the customer and increase the likelihood of them making a return.

Providing timely and effective customer support

Customers are more likely to keep a product if they receive quick and helpful support in resolving any issues or concerns they may have. A responsive and knowledgeable customer service team can help to prevent returns by addressing customer inquiries in a timely and effective manner. This can include providing product information, answering questions about the return policy, and assisting with any technical difficulties.

Additionally, offering multiple communication channels, such as live chat, phone, and email, can provide customers with flexibility and convenience in reaching out for support. Offering proactive support, such as follow-up emails after a purchase, can also help to reduce the number of returns by addressing any potential issues before they escalate.

Powerful built-in reports at eDesk help you analyze, understand and share key metrics about your support team, your customers, products and sales.

Improving Product Quality

High-quality products are less likely to be defective, unsatisfactory, or in need of a return. By providing customers with products that meet their expectations and industry standards, you will be able to create a positive shopping experience, increase customer loyalty, and encourage repeat business.

Ensuring all products meet industry standards

Ensuring products meet industry standards is important for sellers to establish credibility, reduce returns, and improve customer satisfaction. Adherence to industry standards demonstrates a commitment to product quality, safety, and reliability. This can help to increase customer confidence in the brand and reduce the likelihood of returns due to product defects or dissatisfaction.

Conducting regular quality checks

Ensuring that products meet high-quality standards helps to minimize customer complaints and returns due to faulty or defective products. By conducting regular quality control checks, you can detect and correct any issues before they reach the customer. This can include checking for product defects, verifying product specifications, and testing product functionality.

Additionally, regular quality checks can help to ensure that products meet industry standards and comply with regulations. By implementing a strong quality control program, you can improve customer satisfaction, reduce returns, and build a positive reputation for the brand.

Offering warranty or guarantees

A warranty or guarantee can provide protection against faulty or defective products, ensuring that customers receive a product that meets their expectations. This can include coverage for a specific period of time, repair or replacement services, or a full refund. By offering a warranty or guarantee, you can reduce customer concerns about the quality of their products and minimize the likelihood of returns.

Additionally, a warranty or guarantee can help to improve customer satisfaction and increase customer loyalty, as customers are more likely to make repeat purchases from retailers who offer a warranty or guarantee.

Encouraging customers to provide feedback

Customer feedback provides valuable insights into areas for improvement, such as product fit, quality, and overall customer experience. By actively seeking and responding to customer feedback, you or your support team can make necessary changes to reduce the number of returns. This can include making adjustments to product descriptions and images, improving the sizing guide, and updating the return policy.

By encouraging customers to provide feedback, you can also build trust and establish a strong reputation, which can drive repeat business and positive word-of-mouth recommendations.


Customer satisfaction is the cornerstone of reducing eCommerce returns. By prioritizing customer needs and expectations, you can improve the overall shopping experience and reduce the number of returns. The strategies discussed, such as offering a simple and easy return process, providing effective customer support, and ensuring product quality, all contribute to improving customer satisfaction. When customers feel valued and their needs are met, they are more likely to have a positive shopping experience and less likely to return a product.